Convention Community Friendship Guidelines

Although safety can be different for each individual related to personal preferences or expressed identities, we define it to mean hosting spaces and experiences that are free of harassment and discrimination based on sex, sexual orientation, gender identity, gender performance, race, ethnicity, nationality, religion, class, age, or ability. Harassment, threatening behavior, and violence will absolutely not be tolerated. We reserve the right to revoke, without notice your access to events and venues.

AniTOMO Convention Volunteer & Staff Code of Conduct

  • Arrive at your shift on time. If you are going to be late please text or call AniTOMO Volunteer Manager ahead of time so that they can make arrangements.

  • Wear your AniTOMO Con shirt during the entirety of your shift so that you can be easily recognizable.

  • Be courteous, kind and helpful to all attendees, AniTOMO staff members and volunteers. We’re all Friends!

  • No drugs, alcohol or use of foul language while on shift.

  • Consult with AniTOMO Volunteer Manager if you are confused or don’t know how to handle any issues that might arise.

  • Greet everyone with a genuine smile.

  • Report problems to AniTOMO Volunteer Manager, Guardian, or Founder.

  • If you believe you’ve observed or experienced a violation of this policy, please reach out directly to info@anitomo.org

  • AniTOMO Convention will work to assess the situation and respond as soon as possible.

    Policy & Terms of AniTOMO Artist Atelier

  • AI-generated artwork: Not Allowed

  • NSFW/Hentai artwork: sexually explicit content and or pornography Not Allowed

  • All artists are responsible for their inventory, sales, and taxes.

  • The convention is not liable for theft, damage, or loss of goods during the event.

  • Artists must abide by setup and teardown schedules provided by AniTOMO & Japan Village.

  • Harassment, discrimination, or unprofessional behavior will not be tolerated and may result in removal from the event

  • AniTOMO is committed to supporting the best of manga, anime, and gaming. As such, counterfeit items, bootlegs, knock-offs, or other pirated items are not welcome at AniTOMO. Exhibitors selling counterfeit items may be removed from the event, banned from future editions of AniTOMO, and risk criminal prosecution.

AniTOMO Cosplay Ambassador: Policies & Terms of Agreement

By joining the Cosplay Ambassador team, you agree to uphold the following values and responsibilities as an official AniTOMO representative:

  • Be the Face of Kindness: You are the first smile many guests will see. Ambassadors are expected to be warm, respectful, and helpful to all attendees, partners, and fellow volunteers.

  • Lead with Integrity: As an AniTOMO representative, you’re entrusted with creating a safe, inclusive, and fun environment. This means leading by example, staying approachable, and maintaining professionalism throughout the day.

  • Support Cosplayer Safety: Cosplay is for everyone. Ambassadors are expected to listen and respond calmly to concerns, guide cosplayers to safe spaces if needed, and report any safety issues or inappropriate behavior directly to staff, security, or venue staff.

  • Uphold the Cosplay Golden Rules: Kindly remind attendees that Cosplay is Not Consent and ensure everyone respects boundaries. Enforce rules with patience and positivity—think “gentle guidance, never discipline.”

  • Be a Helpful Guide: From helping with sign-ups to managing photo booth lines and keeping the vibe fun, your role is to lead others toward great experiences throughout the day.

  • Stay In Communication: Ambassadors will be given point-of-contact info with the Cosplay Conductor: Sarlada and are expected to check in with her or staff or the volunteer coordinator as needed for support, questions, or updates.

  • Respect the Role & Time Commitment: Ambassadors are expected to arrive at 10:30AM, remain on-site from 11AM to 7PM. Throughout the day, you'll have designated breaks, and opportunities to explore the convention and enjoy the festivities.

  • Giveaways & Thank-You’s: While this is a volunteer role, we aim to thank all ambassadors with giveaways from our in-kind donors, based on availability and contribution and provide a FREE table for a limited time during the day (please see staff for more details).

  • Must be 18 years or older to apply.